RedlineToy
11-05-2008, 10:21 AM
OCTOBER MEMBERSHIP MEETING NOTES
October 29, 2008
18 members attending with the following board members; Mark Y., Phil E., Lee F., Dave K., Josh K., Steve M., Steve B., Dave P., Steve G., Josh B., Larry S.
Call to Order: 7:31
Pres. Report( Lee F) Great year, events overall ran very well. Some obstacles popped up but all were handled thanks to the great volunteers we have in the club.
VP Report(Steve G) Great year, this is the year we really matured as a club. We had a lot more return event members adding to our loyal long term members. Canterbury was awesome. Best year in the club since I have been here.
Treas. Report(Dave K) Club finances are in good shape. Even with major work to the truck and other items we are still close to our balance of last year at this time.
Membership CY-205 LY-219
Paul W. Fund - $2750
Sect Report(Larry S) Approval of September meeting minutes requested, Motion by Mark Y, 2nd Lee F. motion carried.
Tech(Steve M) Went very well this year. A great group of consistent volunteers, it has become almost automatic. Much better on the last minute people.
Instruction(Dave P) Exceptional year, great group of instructors. Maybe tabulation sheet at instructor station to see how many instructor runs are taken during an event.
Maybe enlarge instructor group next year with more women.
Steve G advanced instruction was awesome, same thoughts were echoed by many in the room.
Equipment(Josh K) Truck back end finish work to be completed yet this year by Mark Y.
Need to repair speaker system
Permanently mount speakers to truck.
Permanent mounting of certain pieces of equipment in back of truck.
Permanent outlet connection in truck.
Additional pipe for canopy to replace bent poles.
Timing(Josh B) Wonderful donation of computers by Matt D, we now have 4 working computers with spare parts.
Axeware license renewal to be completed in March.
Josh made a motion to thank Matt for his donation the club will cover his membership cost and he will be able to pay board member cost for events. Lee F 2nd , motion approved.
Shane circuit tested all wire and there was one bad cable that will be replaced. Shane will also upgrade all cable ends over the winter.
Safety(Mark Y) All good, one fire extinguisher to recharge.
Numbers(Phil E) - Please check your permanent number expiration dates.
Trophies(Steve G) Matt said he will be ordering all year end trophies as the list in updated and complete.
Lee F will discuss with Matt the Spirit of the Sport award.
Registration(Jody B) Very good year. Move registration to 45 minutes in length next year.
Old Business
Lee F CVCC events, need plan of attack to make them better, are they interested in buying a timing systems. There is the potential we will need to raise our rental rates to them next year.
Steve G - we will commit to our continued full support for the next two years.
MOWOG 7 & 8
Great events, gravel was terrible, better on day two. Next year check into renting a sweeper for the site.
MOWOG 9
Great weather for the event everyone appeared to have a great time.
A very large thank you to Steve B for hosting the great pizza party.
Mission Statement Josh B This will be completed during the off season.
New Business
Next Years Events Motion was made by Jody B. that Steve G., Lee F. and Larry S. would handle building the event schedule for 2009. 2nd by Phil E. motion carried.
Discussion around next year events.
- EMs ask early and often to get this done sooner than later.
- Adding an intermediate school in place of one novice school.
- Three T&Ts, perhaps one early get the rust out event
- Try for an early season Canterbury event
- EVO school be held in Eau Claire
- Paul W. Teen Driving school, begin advertising early
- Try to have schedule set by Dec. 1st
Capital Expenditures
- Timing Equipment ?, Stand Alone Timer, Wireless system, Wireless timing display unit.
- Josh B, Shane D and Steve G to research costs and information on all timing equipment and report back to the board.
Elections:
Most were made and passed for the following to positions
President Lee F
VP Steve G
Treasurer Dave K
Secretary Larry S
There will be 9 at-large board positions to be voted on at next membership meeting on November 19th
Current At-Large Members
Josh B.
Phil E.
Mark Y.
Josh K.
Matt D.
Nikki D.
Dave P.
Steve B.
Steve M.
Additonal Members Seeking At-Large Board Spots
Shane D.
Jody B.
Matt DeReus
Mike S.
Awards Party Will be held Jan 10th at Old Chicago, same location as last year.
Okay to split payment for event with Me Council
Sponsorship- We need to have someone going out to find and solicit sponsorships. Steve G has our sponsorship schedule.
- Motion put forth by Charles K. to have a sponsorship coordinator, 2nd by Lee F., motion carried.
Adjourn 9:22
October 29, 2008
18 members attending with the following board members; Mark Y., Phil E., Lee F., Dave K., Josh K., Steve M., Steve B., Dave P., Steve G., Josh B., Larry S.
Call to Order: 7:31
Pres. Report( Lee F) Great year, events overall ran very well. Some obstacles popped up but all were handled thanks to the great volunteers we have in the club.
VP Report(Steve G) Great year, this is the year we really matured as a club. We had a lot more return event members adding to our loyal long term members. Canterbury was awesome. Best year in the club since I have been here.
Treas. Report(Dave K) Club finances are in good shape. Even with major work to the truck and other items we are still close to our balance of last year at this time.
Membership CY-205 LY-219
Paul W. Fund - $2750
Sect Report(Larry S) Approval of September meeting minutes requested, Motion by Mark Y, 2nd Lee F. motion carried.
Tech(Steve M) Went very well this year. A great group of consistent volunteers, it has become almost automatic. Much better on the last minute people.
Instruction(Dave P) Exceptional year, great group of instructors. Maybe tabulation sheet at instructor station to see how many instructor runs are taken during an event.
Maybe enlarge instructor group next year with more women.
Steve G advanced instruction was awesome, same thoughts were echoed by many in the room.
Equipment(Josh K) Truck back end finish work to be completed yet this year by Mark Y.
Need to repair speaker system
Permanently mount speakers to truck.
Permanent mounting of certain pieces of equipment in back of truck.
Permanent outlet connection in truck.
Additional pipe for canopy to replace bent poles.
Timing(Josh B) Wonderful donation of computers by Matt D, we now have 4 working computers with spare parts.
Axeware license renewal to be completed in March.
Josh made a motion to thank Matt for his donation the club will cover his membership cost and he will be able to pay board member cost for events. Lee F 2nd , motion approved.
Shane circuit tested all wire and there was one bad cable that will be replaced. Shane will also upgrade all cable ends over the winter.
Safety(Mark Y) All good, one fire extinguisher to recharge.
Numbers(Phil E) - Please check your permanent number expiration dates.
Trophies(Steve G) Matt said he will be ordering all year end trophies as the list in updated and complete.
Lee F will discuss with Matt the Spirit of the Sport award.
Registration(Jody B) Very good year. Move registration to 45 minutes in length next year.
Old Business
Lee F CVCC events, need plan of attack to make them better, are they interested in buying a timing systems. There is the potential we will need to raise our rental rates to them next year.
Steve G - we will commit to our continued full support for the next two years.
MOWOG 7 & 8
Great events, gravel was terrible, better on day two. Next year check into renting a sweeper for the site.
MOWOG 9
Great weather for the event everyone appeared to have a great time.
A very large thank you to Steve B for hosting the great pizza party.
Mission Statement Josh B This will be completed during the off season.
New Business
Next Years Events Motion was made by Jody B. that Steve G., Lee F. and Larry S. would handle building the event schedule for 2009. 2nd by Phil E. motion carried.
Discussion around next year events.
- EMs ask early and often to get this done sooner than later.
- Adding an intermediate school in place of one novice school.
- Three T&Ts, perhaps one early get the rust out event
- Try for an early season Canterbury event
- EVO school be held in Eau Claire
- Paul W. Teen Driving school, begin advertising early
- Try to have schedule set by Dec. 1st
Capital Expenditures
- Timing Equipment ?, Stand Alone Timer, Wireless system, Wireless timing display unit.
- Josh B, Shane D and Steve G to research costs and information on all timing equipment and report back to the board.
Elections:
Most were made and passed for the following to positions
President Lee F
VP Steve G
Treasurer Dave K
Secretary Larry S
There will be 9 at-large board positions to be voted on at next membership meeting on November 19th
Current At-Large Members
Josh B.
Phil E.
Mark Y.
Josh K.
Matt D.
Nikki D.
Dave P.
Steve B.
Steve M.
Additonal Members Seeking At-Large Board Spots
Shane D.
Jody B.
Matt DeReus
Mike S.
Awards Party Will be held Jan 10th at Old Chicago, same location as last year.
Okay to split payment for event with Me Council
Sponsorship- We need to have someone going out to find and solicit sponsorships. Steve G has our sponsorship schedule.
- Motion put forth by Charles K. to have a sponsorship coordinator, 2nd by Lee F., motion carried.
Adjourn 9:22